It’s that time of year again to talk about the “Must Know” new Employee Central features coming in the 2H 2023 release. I have consolidated a list of features that are important in this release for Employee Central Core and Time Off. Each of the features listed below will also include links to related information that will provide additional details regarding that specific feature, and I highly recommend you review the What’s New Viewer for details on all 2H 2023 enhancements available in this release.
| Employee Central Quick Actions | |
| Feature Name | Reference Number |
| Employee Central Quick Actions for Employee and Manager Self-Services | ECT-216101 |
You can now define Employee Central Quick Actions using templates for commonly used Employee Self-Service and Manager Self-Services. Using the templates, you can tailor use cases for your company and country/region-specific requirements.
A template allows you to combine the relevant fields from multiple data models for the same base entity that are required for a specific use case as well as limit the number of fields shown to the user to the ones relevant for a given use case. For each pre-delivered use case, you can create up to 5 templates. Each Quick Action allows a definition of 5 standard and custom fields (including country/region-specific fields) in total, as well as the effective date field.
Employee Central Quick Actions are also available in MS Teams & Work Zone Cards in this release:
- Employee Central Quick Actions in Microsoft Teams
- Employee Central Quick Actions Available in SAP SuccessFactors Work Zone Cards
Related Information:
- Handbook: Implementing Employee Central Core – Configuring Employee Central Quick Action Template
- Handbook: Implementing Employee Central Core – Use Cases for Employee Central Quick Actions
- What’s New Viewer Link
| Business Rule Enhancements | |||
| Feature Name | Description | Reference Number | Related Information |
| Enhancements to Employee Central Rules | We’ve made a few changes to working with rules in Employee Central. | ECT-217858 | |
| Additional Application-Specific Rule Scenarios | We are delivering additional application-specific rule scenarios for various modules in the SAP SuccessFactors HXM Suite: Trigger Rules for Off Cycle Event Batch | VRP-13476 | |
| Warning Message When Creating a Rule for the Basic Rule Scenario | When you select the Basic rule scenario to create a business rule, you now receive the warning that the Basic rule will be deprecated and that you should choose an application-specific scenario instead. You should only continue with the Basic scenario in cases where none of the application-specific scenarios meet your needs. | RUL-10100 | |
| Deprecation of Basic Rule Creation | The possibility to create new rules using the ‘Basic’ scenario will reach the end of maintenance on November 17, 2023 and will be deleted on June 2, 2024. | RUL-9869 | |
| Enhanced Rule Handling for Event Reason Derivation and Workflow Derivation Rules | We have updated the order in which the system processes the event reason derivation rules and workflow derivation rules that are created from their specific rule scenarios. | ECT-221576 | |
| Person Relationship Import Supports Business Rules | All onChange and onSave business rules configured for the HRIS element personRelationshipInfo now work for the data import and OData API operations of person relationship information. | ECT-217194 | |
| Association Between Rules and Used Message Definitions | Message definitions that are used in a rule are now stored as associations called Used Message Definitions in the Business Rule configuration. | RUL-6550 | |
| Schedule Job Manager | |
| Feature Name | Reference Number |
| More Employee Central Jobs on Job Scheduler in Scheduled Job Manager | ECT-219021 |
You can now create, manage, and monitor more types of scheduled jobs for Employee Central in the Scheduled Job Manager admin tool. These jobs are now available only in the Admin Center and are no longer available in Provisioning.
The following are new job types on the Job Scheduler and Job Monitor tabs:
| Job Type | Description | Notes |
| Position Management Daily Hierarchy Adaptation Job | When hierarchies aren’t in sync, you can schedule this job to set the correct manager based on the position hierarchy. | The Position Management Daily Hierarchy Adaptation Job was available on the Job Monitor tab. Now it’s also available in the Job Scheduler tab. |
| Off Cycle Event Batch Processing Job | With the help of an Off Cycle Event Batch, you can configure your system to execute a customized set of instructions in the background for transactions that are recurring. As a result, the periodic requirement for manually updating the employee records is practically eliminated. | The BizX Daily Rule Processing Batch job is now renamed to Off Cycle Event Batch Processing Job. |
Related Information:
| Time Off Enhancements | |||
| Feature Name | Description | Reference Number | Related Information |
| Update to Effective-Dated Time Profile | We’ve made some updates to the effective-dated time profile. | TIM-39466 | |
| Conditional Custom Fields Supported in Mobile Time Off | Conditional custom fields are now supported in the Mobile Time Off app so that users can use the mobile app to apply for time off. | MOB-63232 | |
| New Methods to Create Temporary Change in the Planned Working Time Tab and Permission Changes |
The Planned Working Time tab in the Time Workbench now includes new methods for making temporary changes to an employee’s work schedule.
|
TIM-36814 | |
| Time Forms Generation | It is now possible to generate forms using templates based on Time Management data stored in the system. | TIM-38235 | |
| Employee Central Compensation | |
| Feature Name | Reference Number |
| New Compensation Structure Object | ECT-208195 |
In SAP SuccessFactors Employee Central, we are working to improve setting up and managing complex pay structures. This allows companies to specify pay structures for different locations, legal entities, as well as for different types of workers.
Using the Compensation Structure object in Manager Self-Services and the Compensation History UI allows you to:
- Define a sort order of how pay components are displayed in the UI
- Select only those pay components that are assigned to the compensation structure
- Prevent mandatory pay components from being removed from an employee’s compensation
- Prorate compa ratio and range penetration more flexibly
We have added configuration for proration to allow you to choose between FTE, a proration factor, or no proration.
Related Information:
- Handbook: Implementing Employee Compensation Data – Configuring the Compensation Structure Object
- What’s New Viewer Link
| Pension Payouts | |||
| Feature Name | Description | Reference Number | Related Information |
| Enhanced Pension Handling Using Job Information with Same Employment | Former employees who are entitled a company paid pension are called pensioners. When a pensioner starts retirement, they have an inactive employment with the Retired employee status. On the event of their death, their status is changed to Terminated. | ECT-218237 | |
| Deletion of Pension Payouts Settings | The Pension Payouts setting in Provisioning and the Admin Center of SAP SuccessFactors Employee Central will be deleted on November 17, 2023. | ECT-219350 | |
| Check Tool Enhancements | |||
| Feature Name | Description | Reference Number | Related Information |
| Additional Filter in Check Tool UI | It’s now possible to filter your selection by Area when you execute a Check Tool run. | TLS-26383 | |
| Deprecation of Old Check Tool UI | The old Check Tool UI reached End of Maintenance on November 17, 2023, and will be Deleted on June 2, 2024. | TLS-27108 | |
| UI Changes | |
| Feature Name | Reference Number |
| Minor Visual Changes in 2H 2023 | KM-16542 |
SAP SuccessFactors made numerous minor visual enhancements in 2H 2023. Please use the What’s New Viewer Link below to review the list of documented enhancements.
Related Information:
| Centralized Services – Universal Support | ||
| Feature Name | Reference Number | Related Information |
| Universal Updates for Centralized Services | ECT-216114 | |
We have introduced universal support for some of the Centralized services entities. These entities are no longer governed by the configuration option:
| Universal Entities | Description |
| Compensation Information Manager Self-Service Changes |
Centralized services now universally support saving changes for Compensation Information from the Manager Self-Service page. With the update to universal support, the Admin Center > Company Settings > Enable Forward Propagation for Compensation Information (Note: Not applicable for imports, not applicable for features where Centralized Services are enabled) setting is no longer required and removed from the system. |
| Higher Duties Employment Details Editing UI Save | Centralized services now universally support saving changes for Higher Duties Employment Details on the Editing UI. |
| Internal Hire in Manage Pending Hires Tool | Centralized services now universally support saving changes for Internal Hire from the Manage Pending Hires tool. |
| Job Information Manager Self-Service Changes | Centralized services now universally support saving changes for Job Information from the Manager Self-Service page. |
| Job Relationships Information Manager Self-Service Changes | Centralized services now universally support saving changes for Job Relationships Information from the Manager Self-Service page. |
| Termination Details Imports with Pension Payouts | Centralized services now universally support Termination Details imports, with pension payout details. |
| Termination Manager Self-Service Changes | Centralized services now universally support saving changes for Termination Details from the Manager Self-Service page. |
| Centralized Services – Admin Opt-Out | ||||
| Feature Name | Description | Reference Number | Related Information | |
| Centralized Services Support for Hire and Rehire Including Fixed Term Contract | Centralized services now support Hire and Rehire of an employee including Fixed Term Contract (FTC). | ECT-214694 | ||
| Centralized Services Support Termination Details Imports with Pension Payouts | Centralized services support Termination Details data imports in Full Purge mode. These services are applicable to data imports initiated from the Import Employee Data page or OData APIs. | ECT-214692 | ||
| Centralized Services Support Saving Changes on History UI for Dependents | Centralized services are enabled by default to support saving changes on the History UI for dependents. | ECT-206931 | ||
| Centralized Services Support Final Approval of Workflows for Dependents | When users modify dependents’ information on the Editing UI and the triggered workflow is finally approved, data changes to the record are now saved on Centralized services. | ECT-214171 | ||
| Centralized Services Support Manager Self-Service Changes for Global Assignments | Centralized services now support changes made to an employee’s global assignment when changes are made in the Manager Self-Service (MSS) Take Action menu. | ECT-214690 | ||
| Centralized Services Support Manager Self-Service Changes for Concurrent Employment | Centralized services now support adding a concurrent employment using the Manager Self-Service (MSS) Take Action Add Concurrent Employment menu. | ECT-224568 | ||
| Centralized Services Support Integrations with Employee Central Compensation | Centralized services now support existing integrations between Employee Central Compensation and Global Benefits as well as Employee Central Compensation and SAP SuccessFactors Compensation. | ECT-194595 | ||
Centralized Services Related Documentation:
- Blog: Employee Central Centralized Services in Second Half 2023 (2H 2023) Release – Innovation Alert
- Handbook: Implementing Employee Central Core – Centralized Services in Employee Central