Mastering SAP Build Process Automation: Insights from a functional consultant

Hello everyone, I’m Víctor, a Sourcing and Procurement Consultant. Today, I’m excited to share a quick insights showcasing SAP Build Process Automation and its simplicity. Let’s dive in!

Setting Up on BTP

After logging into our BTP subaccount and configuring the user, we go to the Process Automation Application:


Here, we can easily navigate through our process configurations. If we go deeper in to process details, you’ll notice various boxes representing conditions, inputs, outputs, and more, all set up without a single line of code:


Visualizing the workflow:

Now, let’s take a quick look at the workflow. Here’s a visual representation:


  1. The buyer inputs order requirements.
  2. Based on criteria like amount and country, an approval condition is triggered.
  3. Corresponding forms are sent to stakeholders for approval and to report. If necessary, the vendor organization performs approval steps.
  4. Upon completion of all approvals, the system triggers an action—here, it’s simply a form, but we could integrate with S/4 or other applications using APIs for tasks like order creation.

End-to-End Workflow in Action:

Okey, now jumping in to functional steps. Let’s see who plays what role:


1. Starting the process, Mickey enters order details.


2. Minnie reviews and approves the order.



3. Finally, Mickey receives confirmation from his order and submit the notification.


Though this flow is straightforward, we can set up further actions, like creating orders in SAP or other applications via APIs, such as Salesforce.


In conclusion, SAP Build simplifies process development. Here are my three quick take-aways:

  • Non-code/Low-code programming enhances communication between business, functional and technical teams.
  • While some initial configurations may be complex, the tool’s flexibility still requires technical expertise.
  • Leveraging the platform’s templates significantly reduces workload, freeing up time for value-added tasks.
  • The application’s agility in making changes and releasing versions ensures adaptability in a rapidly changing landscape.

Thanks for reading! I encourage you to try out the example yourself to experience the power of this application firsthand.

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